Field work
Jobs dispatched to people on site, with work done, parts used and proof of completion.
Software for event companies
Event Companies, run on one system.
An event is a business that has to be right once. The money is lost in the week before and the fortnight after: crew booked twice, kit promised to two clients, and a settlement that takes longer than the event did.
What goes wrong
The problems event companies know too well.
Each one, and what it looks like once the ITS Global system is running.
| The problem | How the system solves it |
|---|---|
| Crew booked twice, or not at allFreelance crew are booked by message across several conversations. Two people think they have the same person, or nobody booked anyone. | Crew are assigned to the event with a confirmation against their name, and a clash is refused rather than discovered on the day. |
| The same kit promised to two eventsEquipment is allocated from memory and a whiteboard. Overlap is found when the truck is being loaded. | Kit is booked against dates, so a double allocation is impossible and what is free next weekend is a screen rather than a guess. |
| Cost per event arrives after the eventCrew, hire, transport and supplier invoices land over the following fortnight, so whether the job made money is a question answered a month late. | Everything files against the event as it is committed, so the margin is visible while there is still time to protect it. |
| Scope changes on the day, billed by nobodyThe client asks for two more of something at 6pm. It gets done, and it never reaches the invoice. | On-site additions are raised against the event as they happen, with who asked and who approved, and they carry through to billing. |
| Supplier quotes buried in emailThree quotes for the same item live in three inboxes. When the invoice arrives, matching it to what was agreed is archaeology. | Quotes and purchase orders sit against the event, so the invoice is checked against the order rather than against memory. |
| Settlement drags for weeksFinal invoicing waits for the last supplier bill, which waits for somebody to ask for it. Cash sits in other people's businesses. | The event closes with its costs already attached, so the final invoice is a review rather than an investigation. |
What you get
Built for how event companies work.
Purchasing
Orders to suppliers, deliveries received against them, and what is still owed.
Appointments and diary
Bookings against real availability, with reminders sent automatically.
Quotes, invoices and payments
Quote, invoice and take payment in one place, with balances that are always current.
Billing that matches the work
Everything delivered posts to the account as it happens, so the bill matches what was done.
Services and price list
One list of what you sell and what it costs, used by every quote and invoice.
Reports and dashboards
The numbers the owner asks about — sales, collections, costs, people — for any period, without a spreadsheet.
Approvals
Expenses, discounts and purchases approved on a phone, with a record of who agreed and when.
People, attendance and leave
Staff, shifts, attendance and leave in one place, with payroll that adds up.
Field workPurchasingDiarySalesBillingCatalogueReportsApprovalsAttendance
- Operate: Jobs, sales and billing — the event, its crew, its kit and its costs on one record.
- Automate: Communication and purchasing — confirmations and orders routed rather than remembered.
- Intelligence: Reports and dashboards — margin per event, per client and per crew.
- Events forgive almost nothing. The system exists so the fortnight after an event is not spent reconstructing it.
See it running
The system, as event companies use it.
Screens from the live system. In your demo they show data from your own country.
FAQ
Questions event companies ask.
It is one system with a version for each industry. The version for event companies uses your words, your records and your workflow, and switches on the parts your work actually needs.
Yes. Customers, balances, stock and price lists come in from Excel or your current system, and we check the opening figures with you before you go live.
Yes. It runs in any browser and installs on a phone like an app, so owners and staff can use it on the move.
Clients in Pakistan, the United States, Canada, the United Kingdom and the UAE, with each country's currency, tax and formats.
Most businesses are running within two to four weeks, including data import and training. The live demo shows you exactly what you would get.
Other industries
The same system, set up for other trades.
Live demo
Request a Live Demo.
See the system running for event companies, with data from your country, and ask the people who build it.
