Solution for event companies
An event is a business that has to be right once. The money is lost in the week before and the fortnight after: crew booked twice, kit promised to two clients, and a settlement that takes longer than the event did.
What goes wrong
The issues you already have in your business, and what each one looks like once the ITS Global system is running.
| The issue in your business | Fixed with the ITS Global system |
|---|---|
| Crew booked twice, or not at allFreelance crew are booked by message across several conversations. Two people think they have the same person, or nobody booked anyone. | Crew are assigned to the event with a confirmation against their name, and a clash is refused rather than discovered on the day. |
| The same kit promised to two eventsEquipment is allocated from memory and a whiteboard. Overlap is found when the truck is being loaded. | Kit is booked against dates, so a double allocation is impossible and what is free next weekend is a screen rather than a guess. |
| Cost per event arrives after the eventCrew, hire, transport and supplier invoices land over the following fortnight, so whether the job made money is a question answered a month late. | Everything files against the event as it is committed, so the margin is visible while there is still time to protect it. |
| Scope changes on the day, billed by nobodyThe client asks for two more of something at 6pm. It gets done, and it never reaches the invoice. | On-site additions are raised against the event as they happen, with who asked and who approved, and they carry through to billing. |
| Supplier quotes buried in emailThree quotes for the same item live in three inboxes. When the invoice arrives, matching it to what was agreed is archaeology. | Quotes and purchase orders sit against the event, so the invoice is checked against the order rather than against memory. |
| Settlement drags for weeksFinal invoicing waits for the last supplier bill, which waits for somebody to ask for it. Cash sits in other people's businesses. | The event closes with its costs already attached, so the final invoice is a review rather than an investigation. |
What you get
Every business on this system gets the core below. Your trade switches on the rest — you are not paying for a different product, you are paying for the parts your work actually uses.
01 The core, which nobody chooses
Eleven modules, every trade, no exceptions.
02 Added for event companies
6 more, switched on for this trade.
Events forgive almost nothing. The system exists so the fortnight after an event is not spent reconstructing it.
Operate → Automate → Intelligence
Start with the essentials. Automate repetitive work. Then turn your business data into actionable intelligence.
Run your business.
Everything you need to manage your core day-to-day operations in one system.
Custom pricing
Talk to our teamLet ITS Global do the repetitive work.
Automate recurring work, follow-ups, approvals, reminders and operational workflows.
Everything in Operate + Automation
Custom pricing
Talk to our teamKnow what’s happening in your business.
Turn your operational data into KPIs, profitability insights, trends and management intelligence.
Everything in Automate + Intelligence
Custom pricing
Talk to our teamEnter once, reuse everywhere, automate the rest.
Event Management Software
| Capability | Operate | Automate | Intelligence |
|---|---|---|---|
| Included in Operate | |||
| Clients | Included | Included | Included |
| Enquiries | Included | Included | Included |
| Quotations and proposals | Included | Included | Included |
| Events and bookings | Included | Included | Included |
| Venues | Included | Included | Included |
| Crew and staffing | Included | Included | Included |
| Equipment and inventory | Included | Included | Included |
| Suppliers and subcontractors | Included | Included | Included |
| Run sheets and schedules | Included | Included | Included |
| Event costs | Included | Included | Included |
| Invoices and advances | Included | Included | Included |
| Payments | Included | Included | Included |
| Added in Automate | |||
| Automated quotation follow-ups | Not included | Included | Included |
| Crew call and confirmation notifications | Not included | Included | Included |
| Equipment availability checks and clash alerts | Not included | Included | Included |
| Supplier booking confirmations | Not included | Included | Included |
| Advance and balance payment reminders | Not included | Included | Included |
| Event countdown and setup reminders | Not included | Included | Included |
| Automated run sheet and document generation | Not included | Included | Included |
| Post-event settlement workflows | Not included | Included | Included |
| Approval workflows | Not included | Included | Included |
| Added in Intelligence | |||
| Event profitability | Not included | Not included | Included |
| Quotation to booking conversion | Not included | Not included | Included |
| Cost per event against quoted | Not included | Not included | Included |
| Crew cost and utilisation | Not included | Not included | Included |
| Equipment utilisation | Not included | Not included | Included |
| Supplier performance | Not included | Not included | Included |
| Venue and event type performance | Not included | Not included | Included |
| Client value | Not included | Not included | Included |
| Seasonal booking trends | Not included | Not included | Included |
| Management KPIs | Not included | Not included | Included |
Inside this industry
Next step
Describe how a job goes through your business and we will tell you which parts you need, what would have to be added, and what it would cost.
Not your trade?
