Solution for event companies
An event is a business that has to be right once. The money is lost in the week before and the fortnight after: the venue booked twice, the supplier order nobody can find, and a margin nobody knows until the last bill lands.
What goes wrong
The issues you already have in your business, and what each one looks like once the ITS Global system is running.
| The issue in your business | Fixed with the ITS Global system |
|---|---|
| The same hall or kit booked twiceThe venue diary is a whiteboard and equipment is allocated from memory. The overlap is found when the truck is being loaded. | Venues and equipment go in the venue diary as bookable items, and a second booking of the same hall, item or staff member over the same hours is refused. |
| Crew sent out with a phone callThe setup team is told what to do on the phone, and whether they arrived and finished is somebody's word. | Each job for the crew is a work order with a checklist and a promised time; arrival and departure are stamped with the phone's time and location. |
| Margin known a month laterSupplier invoices land over the following fortnight, so whether the job made money is a question answered a month late. | Invoices to the client and purchase orders to suppliers are both raised against the event, so the margin on open events is on the dashboard while there is time to protect it. |
| Supplier orders buried in chatsWhat was ordered from the caterer and the decorator lives in three inboxes. When their bill arrives, matching it to what was agreed is archaeology. | Purchase orders to suppliers are placed against the event and deliveries are received against each order, so the bill is checked against the order rather than memory. |
| Proposals retyped as invoicesThe proposal is a document, the confirmed package is another, and the invoice is typed again from both — with something left off. | A quotation is built from your packages and hire list, and once the client agrees it converts to an order and an invoice without retyping a line. |
| The brief and run sheet on someone's laptopThe client brief, the run sheet and the photos from the day are in different places, and the person who has them is on leave. | Every event has folders for the brief, run sheet, photos and invoices, and moves Enquiry, Proposal, Confirmed, Planning, Delivered, Settled. |
What you get
This trade gets the core below. Its own modules switch on with it — you are not paying for a different product, you are paying for the parts your work actually uses.
01 The core, which nobody chooses
13 modules, part of every edition of this trade.
02 Added for event companies
6 more, switched on for this trade.
Events forgive almost nothing. The system exists so the fortnight after an event is not spent reconstructing it.
Operate → Automate → Intelligence
Start with the essentials. Automate repetitive work. Then turn your business data into actionable intelligence.
Run your business.
Everything you need to manage your core day-to-day operations in one system.
Custom pricing
Talk to our teamLet ITS Global do the repetitive work.
Automate recurring work, follow-ups, approvals, reminders and operational workflows.
Everything in Operate + Automation
Custom pricing
Talk to our teamKnow what’s happening in your business.
Turn your operational data into KPIs, profitability insights, trends and management intelligence.
Everything in Automate + Intelligence
Custom pricing
Talk to our teamEnter once, reuse everywhere, automate the rest.
Event Management Software
| Capability | Operate | Automate | Intelligence |
|---|---|---|---|
| Included in Operate | |||
| Clients | Included | Included | Included |
| Enquiries | Included | Included | Included |
| Quotations and proposals | Included | Included | Included |
| Events and bookings | Included | Included | Included |
| Venues | Included | Included | Included |
| Crew and staffing | Included | Included | Included |
| Equipment and inventory | Included | Included | Included |
| Suppliers and subcontractors | Included | Included | Included |
| Run sheets and schedules | Included | Included | Included |
| Event costs | Included | Included | Included |
| Invoices and advances | Included | Included | Included |
| Payments | Included | Included | Included |
| Added in Automate | |||
| Automated quotation follow-ups | Not included | Included | Included |
| Crew call and confirmation notifications | Not included | Included | Included |
| Equipment availability checks and clash alerts | Not included | Included | Included |
| Supplier booking confirmations | Not included | Included | Included |
| Advance and balance payment reminders | Not included | Included | Included |
| Event countdown and setup reminders | Not included | Included | Included |
| Automated run sheet and document generation | Not included | Included | Included |
| Post-event settlement workflows | Not included | Included | Included |
| Approval workflows | Not included | Included | Included |
| Added in Intelligence | |||
| Event profitability | Not included | Not included | Included |
| Quotation to booking conversion | Not included | Not included | Included |
| Cost per event against quoted | Not included | Not included | Included |
| Crew cost and utilisation | Not included | Not included | Included |
| Equipment utilisation | Not included | Not included | Included |
| Supplier performance | Not included | Not included | Included |
| Venue and event type performance | Not included | Not included | Included |
| Client value | Not included | Not included | Included |
| Seasonal booking trends | Not included | Not included | Included |
| Management KPIs | Not included | Not included | Included |
Inside this industry
Next step
Book a live demo with records that look like your business, or describe how a job goes through it and we will tell you which parts you need, what would have to be added, and what it would cost.
Not your trade?
