Rooms, beds and residents
Occupancy, rent cycles, mess billing and visitors on one screen.
Software for hostels
Hostels, run on one system.
A hostel is a small hotel with none of the software. Beds are let from a register, dues are chased in person, and the mess account is a notebook — all of it correct until the month somebody leaves owing.
What goes wrong
The problems hostels know too well.
Each one, and what it looks like once the ITS Global system is running.
| The problem | How the system solves it |
|---|---|
| Bed availability lives in a registerWhether there is a bed, in which room, on which floor, is answered by looking in a book that one person maintains. | Rooms, beds and stays on one screen, so availability is current and a double allocation cannot happen. |
| Rent cycles chased in personDues fall on different dates for different residents. Collection depends on somebody walking the corridors and remembering who is late. | Each stay carries its own cycle, dues age automatically, and reminders go out without anyone knocking on a door. |
| The mess account is a notebookMeals taken, guests fed and months missed are recorded in pen and settled by discussion at the end of the month. | Meal charges post against the resident as they happen, so the month-end figure is a record rather than a negotiation. |
| Visitors recorded, or notA visitor book at the gate is filled in when the guard remembers. If something happens, the record is incomplete exactly when it matters. | Entries are logged against the resident being visited, with a time, so the record exists without depending on diligence. |
| Complaints that go nowhereA tap leaks, a resident tells someone, and whether it was fixed is discovered when they complain again. | A complaint becomes a job with an owner and a stage, visible to the resident, so nothing rests on a verbal message. |
| Deposits disputed at checkoutWhat was paid, what was deducted and why is reconstructed from receipts and memory when a resident leaves — usually badly. | Deposit, deductions and reasons sit against the stay from day one, so checkout is a statement rather than an argument. |
What you get
Built for how hostels work.
Appointments and diary
Bookings against real availability, with reminders sent automatically.
Quotes, invoices and payments
Quote, invoice and take payment in one place, with balances that are always current.
Billing that matches the work
Everything delivered posts to the account as it happens, so the bill matches what was done.
Services and price list
One list of what you sell and what it costs, used by every quote and invoice.
Stock and consumables
Stock by location with batch and expiry, so shortages are seen before they are urgent.
Customer portal
Customers see their own records, documents and invoices, and pay online.
Reports and dashboards
The numbers the owner asks about — sales, collections, costs, people — for any period, without a spreadsheet.
Approvals
Expenses, discounts and purchases approved on a phone, with a record of who agreed and when.
HostelDiarySalesBillingCatalogueStockPortalReportsApprovalsAttendance
- Operate: Beds and stays, billing and jobs — residents, rooms and dues on one record.
- Automate: Communication — dues reminders and complaint updates sent by rule.
- Intelligence: Reports and dashboards — occupancy, collection and cost per bed.
- Beds and stays are written for this trade rather than configured — a bed is not a product and a stay is not an invoice.
See it running
The system, as hostels use it.
Screens from the live system. In your demo they show data from your own country.
FAQ
Questions hostels ask.
It is one system with a version for each industry. The version for hostels uses your words, your records and your workflow, and switches on the parts your work actually needs.
Yes. Customers, balances, stock and price lists come in from Excel or your current system, and we check the opening figures with you before you go live.
Yes. It runs in any browser and installs on a phone like an app, so owners and staff can use it on the move.
Clients in Pakistan, the United States, Canada, the United Kingdom and the UAE, with each country's currency, tax and formats.
Most businesses are running within two to four weeks, including data import and training. The live demo shows you exactly what you would get.
Other industries
The same system, set up for other trades.
Live demo
Request a Live Demo.
See the system running for hostels, with data from your country, and ask the people who build it.
