Quotes, invoices and payments
Quote, invoice and take payment in one place, with balances that are always current.
Software for membership academies
Membership Academies, run on one system.
A membership academy sells access: to recorded courses, live classes and published research, for as long as the member keeps paying. The work is the content; the business is knowing who has paid, what they can see and who is about to leave.
What goes wrong
The problems membership academies know too well.
Each one, and what it looks like once the ITS Global system is running.
| The problem | How the system solves it |
|---|---|
| Access that outlives the paymentMembers stop paying and keep watching. Others pay and wait days to be given access by hand. | Access follows the membership: granted when payment arrives, withdrawn when it lapses, without anyone touching a list. |
| Renewals that quietly lapseMonthly and yearly plans expire without a reminder. The member assumes they were cancelled and never comes back. | Renewal reminders before expiry and a list of who has lapsed, so every renewal is asked for. |
| Courses spread across platformsRecordings on one site, live classes on another, notes in a shared drive. Members ask where things are. | Recorded lessons, live sessions and published articles in one member area, organised by course. |
| Live classes nobody tracksWho attended which live session, and who needs the recording, is not recorded anywhere. | Live sessions scheduled for each cohort, with attendance and the recording added to the course afterwards. |
| No idea what members valueWhich courses are watched, which articles are read and which members are drifting away is invisible. | Engagement per member and per course, so content is planned around what is used and at-risk members are contacted. |
| Revenue that is hard to readPlans, discounts and one-off courses are mixed together. Monthly recurring revenue is a guess. | Plans, payments and refunds on one record, with recurring revenue, churn and lifetime value as reports. |
What you get
Built for how membership academies work.
Billing that matches the work
Everything delivered posts to the account as it happens, so the bill matches what was done.
Services and price list
One list of what you sell and what it costs, used by every quote and invoice.
Customer portal
Customers see their own records, documents and invoices, and pay online.
Memberships
Plans, renewals and access that follows the payment.
Courses and research
Recorded lessons, live sessions and published research in one member area.
Reports and dashboards
The numbers the owner asks about — sales, collections, costs, people — for any period, without a spreadsheet.
Approvals
Expenses, discounts and purchases approved on a phone, with a record of who agreed and when.
People, attendance and leave
Staff, shifts, attendance and leave in one place, with payroll that adds up.
SalesBillingCataloguePortalMembershipsCourses and researchReportsApprovalsAttendance
- Operate: Plans, members, courses, live sessions and published research in one place.
- Automate: Access granted and withdrawn by payment, renewal reminders sent by rule.
- Intelligence: Recurring revenue, churn, engagement per course and members at risk.
- Selling the first month is marketing. Keeping the member for the twelfth is the business.
See it running
The system, as membership academies use it.
Screens from the live system. In your demo they show data from your own country.
FAQ
Questions membership academies ask.
It is one system with a version for each industry. The version for membership academies uses your words, your records and your workflow, and switches on the parts your work actually needs.
Yes. Customers, balances, stock and price lists come in from Excel or your current system, and we check the opening figures with you before you go live.
Yes. It runs in any browser and installs on a phone like an app, so owners and staff can use it on the move.
Clients in Pakistan, the United States, Canada, the United Kingdom and the UAE, with each country's currency, tax and formats.
Most businesses are running within two to four weeks, including data import and training. The live demo shows you exactly what you would get.
Other industries
The same system, set up for other trades.
Live demo
Request a Live Demo.
See the system running for membership academies, with data from your country, and ask the people who build it.
