Quotes, invoices and payments
Quote, invoice and take payment in one place, with balances that are always current.
Software for ngos and charities
NGOs and Charities, run on one system.
A non-profit answers to its donors for every rupee and every beneficiary. Programmes run in the field, grants come with conditions, and the report the donor asks for is usually assembled from five spreadsheets the week it is due.
What goes wrong
The problems ngos and charities know too well.
Each one, and what it looks like once the ITS Global system is running.
| The problem | How the system solves it |
|---|---|
| Donor reports built by handEach donor wants spending and results in its own format. The figures are pulled together from several sheets at the deadline. | Spending and activity are recorded against the programme and the grant as they happen, so the donor report is produced, not compiled. |
| Beneficiaries counted twiceThe same family is registered by two field teams. Nobody can say how many people were actually reached. | One beneficiary register with checks for duplicates, and every service delivered recorded against the person who received it. |
| Restricted money spent on the wrong lineGrant funds are restricted to activities and budget lines. Overspends are found at audit, not before. | Every expense is coded to a grant and budget line, with the remaining budget shown before it is approved. |
| Field work that leaves no evidenceDistributions and visits happen far from the office. Proof arrives later as photos on someone's phone. | Field teams record visits and distributions on their phones, with photos and locations attached to the activity. |
| Approvals that take weeksPurchases and advances wait for a signature from someone who is travelling. | Requests approved on a phone against the budget, with a record of who agreed and when. |
| Donations without a thank-youIndividual donations arrive by bank, cash and online. Receipts and thank-yous depend on someone remembering. | Every donation recorded against the donor, with a receipt sent automatically and their giving history on one record. |
What you get
Built for how ngos and charities work.
Billing that matches the work
Everything delivered posts to the account as it happens, so the bill matches what was done.
Services and price list
One list of what you sell and what it costs, used by every quote and invoice.
Field work
Jobs dispatched to people on site, with work done, parts used and proof of completion.
Customer portal
Customers see their own records, documents and invoices, and pay online.
Grants and programmes
Spending coded to grants and budget lines, with donor reports produced from it.
Reports and dashboards
The numbers the owner asks about — sales, collections, costs, people — for any period, without a spreadsheet.
Approvals
Expenses, discounts and purchases approved on a phone, with a record of who agreed and when.
People, attendance and leave
Staff, shifts, attendance and leave in one place, with payroll that adds up.
SalesBillingCatalogueField workPortalGrants and programmesReportsApprovalsAttendance
- Operate: Programmes, beneficiaries, grants, donations and field activity on one record.
- Automate: Budget checks, approvals, donation receipts and reminders sent by rule.
- Intelligence: Spending against budget per grant, people reached and cost per beneficiary.
- Trust is what a non-profit runs on. Showing exactly where the money went is how it is kept.
See it running
The system, as ngos and charities use it.
Screens from the live system. In your demo they show data from your own country.
FAQ
Questions ngos and charities ask.
It is one system with a version for each industry. The version for ngos and charities uses your words, your records and your workflow, and switches on the parts your work actually needs.
Yes. Customers, balances, stock and price lists come in from Excel or your current system, and we check the opening figures with you before you go live.
Yes. It runs in any browser and installs on a phone like an app, so owners and staff can use it on the move.
Clients in Pakistan, the United States, Canada, the United Kingdom and the UAE, with each country's currency, tax and formats.
Most businesses are running within two to four weeks, including data import and training. The live demo shows you exactly what you would get.
Other industries
The same system, set up for other trades.
Live demo
Request a Live Demo.
See the system running for ngos and charities, with data from your country, and ask the people who build it.
