Quotes, invoices and payments
Quote, invoice and take payment in one place, with balances that are always current.
Software for vehicle workshops
Vehicle Workshops, run on one system.
A workshop earns on labour and parts and loses on both: hours nobody recorded against a job, parts fitted and never charged, and extra work agreed verbally that the customer later refuses to pay for.
What goes wrong
The problems vehicle workshops know too well.
Each one, and what it looks like once the ITS Global system is running.
| The problem | How the system solves it |
|---|---|
| Job cards on paperThe card follows the car. Where the job has reached, what has been done and what it has cost is known only by finding the card and the technician. | Every vehicle in the workshop is a job with a stage, an owner and a running cost, visible without walking the floor. |
| Parts fitted, never chargedA part comes off the shelf and into a car. Whether it reaches the invoice depends on someone writing it on the card legibly. | Parts are issued against the job, so the invoice already has them and the shelf figure stays true. |
| Extra work agreed on the phoneThe customer says go ahead, the work is done, and at collection the amount is a surprise. The argument costs more than the job. | Extra work is quoted and approved against the job — a record of who agreed and when, before the spanner turns. |
| Technician hours nobody can compareHours sold and hours worked are two different numbers, and neither is captured well enough to compare. | Time is booked against the job as it happens, so efficiency per technician and per job type is a report rather than a feeling. |
| The vehicle's history is unfindableThe same car came in eight months ago with a related fault. Nobody can retrieve what was done without digging through files. | Every visit, part and note stays against the vehicle, so its history opens in one click at the next booking. |
| Promised times missedBays are allocated in a diary and by memory. Overbooking is discovered when three cars arrive for the same slot. | Bookings are made against bay and technician capacity, so a promise is only made when there is room to keep it. |
What you get
Built for how vehicle workshops work.
Billing that matches the work
Everything delivered posts to the account as it happens, so the bill matches what was done.
Services and price list
One list of what you sell and what it costs, used by every quote and invoice.
Stock and consumables
Stock by location with batch and expiry, so shortages are seen before they are urgent.
Purchasing
Orders to suppliers, deliveries received against them, and what is still owed.
Appointments and diary
Bookings against real availability, with reminders sent automatically.
Customer portal
Customers see their own records, documents and invoices, and pay online.
Reports and dashboards
The numbers the owner asks about — sales, collections, costs, people — for any period, without a spreadsheet.
Approvals
Expenses, discounts and purchases approved on a phone, with a record of who agreed and when.
SalesBillingCatalogueStockPurchasingDiaryPortalReportsApprovalsAttendance
- Operate: Jobs, catalogue, stock and sales — the vehicle, the work and the parts on one record.
- Automate: Communication and scheduling — approvals and collection updates sent by rule.
- Intelligence: Reports and dashboards — labour recovery, parts margin, technician efficiency.
- The work is not the problem. Charging accurately for the work you already did is.
See it running
The system, as vehicle workshops use it.
Screens from the live system. In your demo they show data from your own country.
FAQ
Questions vehicle workshops ask.
It is one system with a version for each industry. The version for vehicle workshops uses your words, your records and your workflow, and switches on the parts your work actually needs.
Yes. Customers, balances, stock and price lists come in from Excel or your current system, and we check the opening figures with you before you go live.
Yes. It runs in any browser and installs on a phone like an app, so owners and staff can use it on the move.
Clients in Pakistan, the United States, Canada, the United Kingdom and the UAE, with each country's currency, tax and formats.
Most businesses are running within two to four weeks, including data import and training. The live demo shows you exactly what you would get.
Other industries
The same system, set up for other trades.
Live demo
Request a Live Demo.
See the system running for vehicle workshops, with data from your country, and ask the people who build it.
